Conventional ECs: No more than 2 weeks before the deadline and normally no more than 5 working days after the deadline. Extenuating Circumstances UCL Department of Geography After that, it is your work, and we normally see it only in our capacity as examiners. Work will not be accepted by email. endstream endobj 423 0 obj <>/Subtype/Form/Type/XObject>>stream Any students on a learning agreement found to have submitted an EC application against this advice will render the decision of the EC Panel null and void. If a programme includes teaching after Term 3, students can also self-certify on a sixth separateoccasion. - To be clear, we are NOT asking for the ability to affiliate NEW RUMS clubs. Undergraduate Admissions Brown University, Statement of Nondiscrimination and Title IX Resources, Resumed Undergraduate Education Applicants, Open details for Extenuating Circumstances and Extensions. Other universities may prefer to meet with you in person to decide how to move forward. It is a charity with over 48,000 members. The formal procedures governing Extenuating Circumstances can be found in theManual of General Regulations Part 6. Student handbooks should include everything you need to know about succeeding at university, and sometimes extenuating circumstances are needed to achieve your potential. You will usually find this in your Handbook, or ask yourDepartmentalTutor. We are committed to providing extensions to these important partners in the application process as well should the need arise. Your department may also need to seek approval from your faculty or from the Vice-Provost (Education and Student Experience) for some types of mitigation. You are expected to make reasonable plans to take into account commonly occurring circumstances (such as transport or computer problems) even those which, on occasion, may have been unforeseeable and unpreventable. endstream endobj 443 0 obj <>/Subtype/Form/Type/XObject>>stream , normally no more than one week after the first affected assessment. Master of Laws (LLM) | UCL Faculty of Laws - UCL - University College This year, students will be allowed to self-certify (apply without formal proof) for an EC . If your application is accepted, youll be notified of your new deadline or circumstances either by email, letter or in person. If you are not sure whether you should use Extenuating Circumstances. endstream endobj 433 0 obj <>/ProcSet[/PDF]>>>>stream EMC At this point it is too late. If you cannot obtain the necessary evidence in time to submit your EC claim, you must still submit your application on time and indicate that your evidence is to follow. If you are too unwell to take an exam, you can follow the same route as above, including self-certification if that is still available (e.g., if you have not already self-certified twice), to apply for Deferred Assessment. Please be advised that all photographs of positive Covid-19 tests MUST have your student ID in the photograph and also have the date clearly visible on a phone or a laptop. Extenuating circumstances are essentially a safety net there to catch you during your studies, helping you when things beyond your control go wrong. They will not normally be consideredbecause where you have disclosed a disability, your department should already have put into place Reasonable Adjustments to support your studies. Students' Union UCL is an organisation that exists to make more happen. Submit your EC application as soon as possible, normally no more than one week after the first affected assessment. Changes to the face of Oxbridge applications for the 2024 application cycle You can self-certify for Extenuating Circumstances on a limited number of occasions, within the following defined criteria. If you are able to obtain a letter from a doctor or other registered medical practitioner to confirm this impact, this may helpyourcase. Etymology . Requests for review must be submitted within two weeks of the extension or mitigation decision, and should be submitted to thesameoffice as you submitted your Extenuating Circumstances form. UCL have an enhanced Extenuating Circumstances Procedure in place for the 2020/21 academic year. 'Extenuating Circumstances' (ECs) are events which are unexpected, significantly disruptive and beyond your control, such as a serious illness or bereavement. You can find information about the Extenuating Circumstances procedure in your student handbook. "Extenuating circumstances" meaning and when to use it New deadline: Staff name: Role: Staff signature: Date: Please ensure the details of the extension are communicated to the student, the teaching department (where applicable) and to the Faculty or Departmental Extenuating Circumstances If you had a SoRA extension, please state the date after the SoRA extension was granted. endstream endobj 448 0 obj <>stream Make sure that the date you have requested is allowed under the claim type you are submitting. You may then be allowed to take the missed exam/s in the Late Summer Assessment (LSA) period (usually in August). What qualifies for extenuating circumstances? Once you have started any time-limited assessment, you cannot self-certify a deferral to the next assessment period. If you submit your essays online, chances are your extenuating circumstances form will also be online. Do Share & Care schemes work for student accommodation? endstream endobj 445 0 obj <>/Subtype/Form/Type/XObject>>stream Volunteering Awards Ceremony 2021: Your Definitive Guide! You will need to explain on your submission why you were required to provide support to this person, and that there was nobody else available to provide support. Should you need further advice about ECs before you apply, you can contact Sarah Seifnezhad in the Geography Office, via geog.office@ucl.ac.uk. Extension approved? You can submit a self-certified EC to cover any assessments (including exams) falling within that period. If you are affected by extenuating circumstances, we want to support you and can take these circumstances into account by allowing you to, for example: Submit your assessment slightly later than the published deadline, or. Further information about the types of evidence which you might be able to use is available in Section 1.5: Providing Supporting Evidence. If you have any concerns or questions about the Extenuating Circumstances process, enhanced Extenuating Circumstances Procedure, Annex 4.1.1: Grounds for Extenuating Circumstances, Student Psychological and Counselling Services, Ongoing employment as a critical worker, such as UCL students who work for theNHS, Significant technical issues in submitting coursework that are not reasonably foreseeable and which have a material impact on thestudent, Coursework extensions up to 14 calendardays, Suspension of Late Submission Penalties for coursework submitted up to 14 calendar dayslate, Deferral without Tuition to the next normal occasion (typically the Late Summer AssessmentPeriod), Permission to spread assessments between two assessment periods withoutpenalty, Name of the health conditionorimpairment, Period of time that you have been seeing the practitioner for this condition/impairment, Length of time that the practitioner expects the condition / impairmenttolast, Main symptoms of this condition which could impact on studies (e.g. EMC Please pay careful attention to details in individual modules and make sure you are aware of the deadline stated on Moodle. This is howyou make a difference during your time here, and while youre at it,addvaluable stuff to your CV, giveback to the communities youre living in and discover London in a unique way. Your department will decide whether your claim meets the criteria and which mitigation is suitable for your circumstances. and must cover the full period for which you are requestingmitigation. We are improving our three campuses for people to study, work and live. Extenuating Circumstances are circumstances which impair your examination performance and prevent you from attending assessments. Section 2.9: If you miss the deadline for EC claims. If you apply after the exam has passed you must do so within a week of the missed exam, and should see your doctor as soon as possible for evidence. You can submit an EC claim through Portico - navigate to the MyStudies tab and click on My Extenuating Circumstances. All IOE EC requests are considered by the IOE EC panel. Stay calm, heres what to do, A sudden illness or injury that prevents you from studying for an extended period, A serious illness or death of a loved one that affects your ability to study, A flair-up of a long-term health issue such as a chronic illness or a mental health condition, A detrimental personal issue such as parents divorce, an unexpected pregnancy or falling victim to a criminal offence, Last minute computer issues that prevent you from completing your work, Minor illness or injury that doesnt affect your academic performance for more than a few days, Issues that have been on-going but dont really affect you during the period in question, If youre applying due to personal or family matters, youre likely to need to provide a written account of your situation or a police report. You can only request deferrals 2 weeks in advance of the event. If you are still unable to meet the deadline you must submit a conventional EC. You can submit an EC claim through Portico - navigate to the MyStudies tab and click on My Extenuating Circumstances. You can find a guide to submitting your claim on Portico on the UCL website. dissertations refer to the dissertation handbook for specific guidance). Luckily, extenuating circumstances are there to support you during these situations. This will come into effect for 2024 applications (i.e. The evidence must have (if applicable to yoursituation): Non-medical evidence: Needs to come from an appropriate, independent and verifiable authority such as a solicitor, a registrar of births, marriages and deaths, a police or fire officer or a court or tribunal officer. If you have submitted a self-certified EC claim, this will be considered by staff in your department, who will try to give you a response as quickly aspossible. Your department may also need to seek approval from your faculty or from the Vice-Provost (Education and Student Experience) for some, Further information about the support available to you can be found on our, Short-term illness and other Extenuating Circumstances, University College London,Gower Street,London,WC1E 6BTTel:+44(0)20 7679 2000. This is a guide to the UCL Extenuating Circumstances Procedure, and the Self-Certification Policy for the 2022/23 academic year. /Tx BMC After you have read all of the guidance and gathered your evidence, pleasesubmit your EC application. Course lecturers will advise you of the word limits and format to be followed in their individual course, but the normal format for presentation is as follows: Illustrations should be included within the text, to fit within the A4 format. Detail of where to submit the form are in your Student Handbook. 1E=E.i=k\LiSdOgJ@&9\q^DW=]U*S8YGlgw.G`I*>=jHMiAl}Rj8N%(Y'1\Hpy%3a*N&38M I: If your reason for considering extenuating circumstances is medical, you will need to provide medical proof of your condition. endstream endobj 441 0 obj <>/Subtype/Form/Type/XObject>>stream Extenuating Circumstances include, but are not limited to: During the pandemic, the definition of Extenuating Circumstances has been expanded toinclude: More information on what is considered an Extenuating Circumstance can be found in the Academic Manual (Annex 4.1.1: Grounds for Extenuating Circumstances). Non-medical evidence can include existing documents, such as an appointment letter, crime report or court document, or it can be specifically written for you in a letter or statement. You should receive a response as soon as possible and no more than ten working days after submitting your application (unless you are submitting your evidence late). Further information about the types of evidence which you might be able to use is available in, Section 1.5: Providing Supporting Evidence. HA Self-certified ECs do not require evidence but there are important limits to their scope: Self-certification requests are designed for circumstances where evidence is difficult to obtain or where the mitigation is limited to the point that it doesnt justify increasing workload pressure on GP practises by insisting on medical evidence. There can also be an exception where it is a new condition or there has not been time to put reasonable adjustments in place. Through the wide variety of taught modules we offer - from commercial and corporate law, human rights law and global health governance, to environmental law, intellectual property and legal history - you can explore your intellectual interests freely or choose to specialise in a particular area of legal research.. As part of the teaching and assessment throughout the programme, you will be . This may affect the type of mitigation that is available to you. If you experience sickness or an unexpected personal issue during an exam you can use the EC process to request a deferral. How to apply for extenuating circumstances? Explained by FAQ Blog For submitted coursework, where a maximum word count has been specified, the following procedure will apply: i) The length of coursework will be specified in terms of a word count or number of pages; ii) Assessed work should not exceed the prescribed length; iii) For work that exceeds a specified maximum length by less than 10% the mark will be reduced by five percentage marks, but the penalised mark will not be reduced below the pass mark, assuming the work merited a Pass; iv) For work that exceeds a specified maximum length by 10% or more the mark will be reduced by ten percentage marks, but the penalised mark will not be reduced below the pass mark, assuming the work merited a Pass; v) In the case of coursework that is submitted over length and is also late, the greater of the two penalties will still apply. uM*\)+(. HPpuVru0 Disability and long term illness:Disability, including ongoing, long term illness and recurring and diagnosed mental illness would not usually be considered under the Extenuating Circumstances procedure,with the exception where there has been a particular worsening,serious episode or mental health crisis and documentary evidence can be provided. EMC Cha c sn phm trong gi hng. If you have been affected by a death of someone other than one of the specified relatives,you will need to clarify your relationship to the deceased and the impact this has had upon you. Further information about the support available to you can be found on our Help and Advice pages. Your department will decide whether your claim meets the criteria and which mitigation is suitable for your circumstances. You cannot appeal against an academic or professional judgement that has been reached through due process by an Extenuating Circumstances Panel. Extenuating Circumstances: a guide for students It is your responsibility to ensure that the work is submitted on time. H1 EwNL '\CK0R*?z+|VGyw:/::%0',I! oH(u={C\ 2`A-3[aADC1|G=ok7CY A decision cannot be made until your evidence is received. In these circumstances you will need to provide a letter from a doctor or other registered medical professional stating the impact this event hadonyou. wide range of UCL support services are available for you, too. 3A$s/n0{&A?X/c$m?&$X/c_ XD,k$? Extenuating Circumstances | Students Union UCL If youre still confused, try and arrange a meeting with your tutor to discuss your reasons for applying and see what they suggest. See also Extenuating Circumstances and Reasonable Adjustments (section 10). ` & A conventional EC will need to be considered by the Geography EC panel and this can take up to 10 days if we are receiving a very high volume of requests. If you are ill or your studies have been affected by other serious events, you can submit an Extenuating Circumstances form. If you do not submit the requested evidence, your claim will normally be rejected. EC requests received after Monday 11.59 pm (UK time) will be considered at the next week's IOE EC panel. Extenuating Circumstances Request Form How to apply for Extenuating Circumstances:1. You can read the full Extenuating Circumstances procedure in the UCL Academic Manual: Chapter 2, Section 2: Short-term Illness and Other Extenuating Circumstances. A list of references cited should be provided at the end of the paper, using the format described in classes for course GEOG1008 Writing and Analysis in Geography. If you have any concerns or questions about the Extenuating Circumstances process, Accountability and Questions for Officers, UCL students organising for sustainability, Associate/Visiting membership terms and conditions, Support the UN's Sustainable Development Goals, Develop into a great research collaborator, Student Psychological and Counselling Services, Office of the Independent Adjudicator (OIA), How to get the right insurance for members and coaches, Entering External and BUCS/LUSL Leagues, Knockouts, Tournaments and Events, Organise an Event with an External Speaker, How to add a Club/Society event to the What's On Calendar. Extenuation Procedures | University of East London This may affect the type of mitigation that is available to you. Section 1.5: Providing Supporting Evidence, Recent Environmental Change and Biodiversity. Where a student with a disability or long-term condition needs regular extensions to coursework deadlines thisshouldbe explicitly stated in theSummary of Reasonable Adjustments(SoRA). To download the form, and to see deadlines, log in to theExtenuation Informationpage (Sharepoint link). You need to ensure that your submission for extenuating circumstances is made within one week (five working days) of the circumstance taking place. endstream endobj 437 0 obj <>/Subtype/Form/Type/XObject>>stream Your non-medical evidence should cover the following points: Disability and long term illness: Disability, including ongoing, long term illness and recurring and diagnosed illness would not usually be considered under the Extenuating Circumstances procedure, with the exception where there has been a particular worsening, serious episode or mental health crisis and documentary evidence can be provided. The length of extension you request should be commensurate to the EC you describe and the evidence you provide the EC panel will consider the most appropriate form of mitigation and may grant an extension of greater or shorter length than requested. HA endstream endobj 420 0 obj <>/Metadata 41 0 R/Names 476 0 R/PageLayout/OneColumn/Pages 417 0 R/StructTreeRoot 84 0 R/Type/Catalog>> endobj 421 0 obj <>/ExtGState<>/Font<>/ProcSet[/PDF/Text/ImageC/ImageI]/XObject<>>>/Rotate 0/StructParents 0/Tabs/S/Type/Page>> endobj 422 0 obj <>/Subtype/Form/Type/XObject>>stream Extenuating Circumstances | IOE Student Helpdesk - UCL - University Then youll know where you are and how best to proceed with the assignments involved. h{ks7_KRD3c\v'';cr$BZ^n`8Nk4V[zZ If your circumstances are not sudden, unexpected and beyond your control, UCL has a wide range of other options to support your studies please seeSection 1: How to Use This Frameworkfor more details. Please note that if we receive your EC request by Monday11.59 pm (UK time)of every week, your EC application will be considered at Thursday panel in the same week. syg|vb?`F= mJiu[Z)4wfXP'i*PK+ HT If you are ill or your studies have been affected by other serious events, you can submit an Extenuating Circumstances form. It is only where there has been additional unexpected disruption to your studies that extenuating circumstances would be considered. Extenuating Circumstances are circumstances which, Such circumstancesrarely occurand would normally be. Make sure you submit your application in plenty of time to reduce added stress. However, theywillconsider your circumstances if there is a significant failure of the University network systems or serious problems with academic project work such asequipmentfailure. endstream endobj 427 0 obj <>/Subtype/Form/Type/XObject>>stream Extenuating Circumstances claims cannot be considered through these procedures once your formal results have been published. Non-IOE students should refer to their own faculties for EC advice. If you had previous extensions for the same assessment, state the most recent deadline. This is a guide to theUCL Extenuating Circumstances Procedure, and the enhanced Extenuating Circumstances Procedure for the 2020/21 academicyear. Well keep you active in a way that works for you. EMC H1 EwN0!s#TjU/%`Hv?;xq@s,-@=mo3Y"(U!L>|#J23e(T'[nP\RSrp)&J9p]r[Wo9: 2vDKm\^CRx_ DZ We should, in these circumstances, be able to get back to you within 10 days. All Extenuating Circumstances applications will be considered by the Departmental Extenuating Circumstances Panel and students will be advised of the outcome within one week of the meeting to discuss your case. /Tx BMC EMC Students will not be entitled to their SoRA adjustment again on top of an EC extension. We also remain committed to making the application process accessible regardless of income level, and provide automatic fee waivers in many cases. 1E=E.i=k\LiSdOgJ@&9\q^DW=]U*S8YGlgw.G`I*>=jHMiAl}Rj8N%(Y'1\Hpy%3a*N&38M I: According to most dictionaries, it means any circumstances or situations that would justify someone's actions by stating certain reasons; or to lessen or reduce the seriousness by giving valid reasons that would be given due consideration. PDF EXTENUATING CIRCUMSTANCES (EC) CLAIM FORM - UCL Computer Science hbbd```b``K@$Xa7X)"+! UCL is yours, soshape it. If your reason for considering extenuating circumstances is medical, youll need to provide medical proof of your condition.